Cataloging drives and folders
A semester archive is easier to use when the drive can stay in a drawer until finals week.
Create a catalog per semester or research project, name the physical drive to match, and export the catalog before changing Macs. Search filenames and folder paths while offline, then reconnect only the drive that contains the needed submission. Keep personal and shared course archives as separate scopes.
Open Catalog… from Everywhere’s menu bar item and add the drive or folder that matters. Let the first catalogue finish, then search by filename and browse the recorded folder tree. When the source is disconnected, the catalogue remains available and results are labelled offline so you know why opening the file requires reconnecting the drive.
Keep the original drive unchanged, use a clear catalogue name, and rescan after a large round of changes. Catalogues are for the places you choose; they do not silently turn a whole-Mac search into a second scan.
Not in v1; it records file metadata, not content inside disconnected files.
Review and protect the catalog too, because filenames and paths can disclose course or personal information.
Everywhere keeps track of every file on your Mac — including the folders Spotlight hides and drives you have unplugged. Free for a day, then $19 once.
Version 2.20.2 · macOS 13+ · 4.7 MB · notarised