Cataloging drives and folders
Research archives grow across semesters and drives; a catalog preserves the map.
Create catalogs for the folders that define a project, rather than indexing every unrelated personal document. Use stable year and project names, export a catalog when moving to another Mac, and rescan after a field season or data handoff. Search finds names and paths; content search inside offline catalogs is not part of v1, so retain useful filenames and folder labels.
Open Catalog… from Everywhere’s menu bar item and add the drive or folder that matters. Let the first catalogue finish, then search by filename and browse the recorded folder tree. When the source is disconnected, the catalogue remains available and results are labelled offline so you know why opening the file requires reconnecting the drive.
Keep the original drive unchanged, use a clear catalogue name, and rescan after a large round of changes. Catalogues are for the places you choose; they do not silently turn a whole-Mac search into a second scan.
No. Catalog v1 searches metadata; connect the drive or use a supported local content workflow when contents matter.
Yes. Export and import the catalog archive, then reconnect the source when needed.
Everywhere keeps track of every file on your Mac — including the folders Spotlight hides and drives you have unplugged. Free for a day, then $19 once.
Version 2.20.2 · macOS 13+ · 4.7 MB · notarised